Presentation Guidelines

Presentation Guidelines

If you are participating as either a speaker or poster presenter at the CSANZ New Zealand ASM, please read through the information below. If you have any queries, please contact nzcs@theconferencecompany.com 

Oral Presentation Guidelines

  • Oral presentations are 15 minutes in total.
  • Please allow 2-3 minutes within your presentation time for questions at the end.
  • You are welcome to use your own PowerPoint template, however if you would like to use the conference PowerPoint template please click here to download.
  • PowerPoint Presentations should be made to the ratio of 16:9. This can be altered in page setup.
  • At least 3 hours prior to your first session, please take your presentation on a USB stick to the AV technicians at the venue to load ready for your presentation. Staff at the registration desk will advise you where the technician is located. As a back-up, we recommend you bring two copies on separate memory sticks.
  • Please take a few minutes to familiarise yourself with your session venue (details will be in the Meeting App and Website) and audio visual equipment at some stage before you are scheduled to speak.
  • Please be in your session venue at least 10 minutes prior to the start of your session and introduce yourself to your session chairperson. 
Moderated Oral Poster Guidelines
  • The full schedule of the Moderated Oral Poster Presentations will be advised closer to the Meeting.
  • Presenters are expected to be beside their poster for the Moderated Oral Poster Presentations.
  • Please note that you will have 3 minutes to briefly present your submission, followed by 2 minutes of questions and answers facilitated by a Committee Moderator.
  • Each poster is limited in size to A0 Portrait, this is 841mm (wide) x 1189mm (high). Dimension larger than those stated cannot be accommodated on the poster boards.
  • Posters will be on display from the Friday lunchtime poster session, until after morning tea on Sunday. You are requested to hang your poster by 1100hrs on Friday 23 May, in time for the  poster session.
  • Poster numbers will be emailed in April 2025.
Poster Printing

To arrange for your poster to be printed and delivered to the conference venue, please contact: ros@advocateprint.co.nz. Payment will need to be made at time of ordering. 

Poster size: The size of the poster is A0 (841mm x 1189mm).

File setup: PDF, minimum image resolution 300dpi, 3mm bleed.

Stock: Printed on 200gsm Satin Photo White Poster Paper.

Cost: $97.00 + GST (15%) – payment to be made by Visa at time of ordering (contact ros@advocateprint.co.nz for payment details).

Turn-around time: 24 hours (excluding weekends).

Delivery: Posters will be delivered to conference venue ready for collection and hanging on your poster board during registration.

Guide for Preparation of Posters

1. INITIAL SKETCH
Plan your poster early. Focus your attention on a few key points. Try various styles of data presentation to achieve clarity and simplicity.  Does the use of colour help? What needs to be expressed in words?

2. ROUGH LAYOUT
Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size.  Draw rough graphs and tables. This will give you an idea of proportions and balance.

3. FINAL LAYOUT
The artwork is complete. The text and tables are typed but not necessarily enlarged to full size.  Now ask - "Is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is the pathway through the poster clear?"

4. BALANCE
The figures and tables ought to cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit text, but keep it brief. The poster should be understandable without oral explanation.

5. TYPOGRAPHY
Avoid abbreviations, acronyms and jargon. Use a consistent type-style throughout. Use large type, for example HELVETICA. A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.

6. MOVEMENT
The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows). Size attracts attention. Arrows, hands, numbers and symbols can clarify sequence.

7. SIMPLICITY
Do not overload the poster. More material may mean less communication. Ask yourself, what do I want the viewer to remember?