FAQs

FAQs

Frequently Asked Questions 

Please see below a list of commonly asked questions about the CSANZ New Zealand Annual Scientific Meeting 2025.

If you can’t find the answer to your question here, please don’t hesitate to contact us by emailing nzcs@theconferencecompany.com or by phone +64 9 360 1240.  

REGISTRATION AND ATTENDANCE 


What are the registration fees? 

The fees are available to view on the registration page 

Where do I collect my badge at the venue?

The Registration Desk, located in the foyer of the Energy Events Centre is on open on  

  • Friday 23 May from 8.00pm to 5.30pm
  • Saturday 24 May from 7.00am to 5.00pm
  • Sunday 25 May from 7.00am to 3.30pm 

Is the Welcome Reception included in my registration? 

The Welcome Reception is included in the Full Registration, Full-time Student Registration and Day Registration where Friday 23rd May is selected.

Where Day Registrations for Saturday 24th or Sunday 25th May are selected, an additional ticket for the Welcome Reception can be purchased separately.

Is the Gala Dinner included in my registration?

The Gala Dinner is included in the Full Registration only. This is a separate registration fee for Day Registration and Full-time Student Registration.

Am I eligible for the member registration rate? 

You are eligible to register using the member rate, if you meet the criteria outlined on the registration page. 

Am I eligible for the student registration rate? 

These rates are subsidised to encourage attendance for students. You must be enrolled in a tertiary institution at the time of registration.  

How can I reserve a hotel room and what rates are available?

We are pleased to advise we have secured a number of accommodation options at delegate rates available to Conference attendees.   

If you are yet to register you can book accommodation here. 

How can I register onsite? 

If you are unable to register prior to the Conference, you can register onsite at the Registration Desk. Please note, payment will be required at this time via a credit card or cash (in New Zealand currency only). 

I want to cancel my registration. Can I get a refund? 

All cancellations must be received in writing so please email nzcs@theconferencecompany.com. Cancellation notice received prior to Friday 11 April 2025 will be eligible for a refund, less a NZ$150 administration fee. Cancellations after this date are non-refundable, however, you are able to transfer your registration to another person. 

I only want to attend one session, can I get a session pass? 

Individuals wanting to attend one session must register for a Day Registration for that day. Unregistered attendees will not be allowed access to sessions or other Meeting events. 

I am an overseas participant and need a letter of invitation before I can receive my visa. What is the procedure?

Upon full payment of the Conference registration fees, please request an invitation letter by emailing nzcs@theconferencecompany.com. Invitation letters will not be supplied to unpaid or unregistered participants, and we reserve the right to refuse to provide invitation letters for attendees. Please note that we do not give any further support or advice about the visa application process. Obtaining a visa remains the sole responsibility of the participant.

My partner would like to come, but not to the Conference sessions. Is there a partner registration? 

No there is no partner registration. However, you are able to purchase additional tickets for them to attend the Welcome Reception and Gala Dinner.  

Will I receive a Certificate of Attendance?

Yes, a Certificate of Attendance can be requested after the Conference and will be emailed to you.

What services are available for special needs and requests?

We encourage persons with disabilities to participate in the programme and social events. Please contact nzcs@theconferencecompany.com to request services or other accommodations for any special needs or note these on your registration form. If you have dietary preferences, please be sure to describe those on the space provided on the registration form when you register.

ABSTRACT SUBMISSIONS 


Do you accept late breaking abstracts?

No, there is no late breaking abstract submission.

Is there funding to help with travel and registration costs?

There are a number of awards and travel grants available, more information and eligibility for these awards is available here

When will I know if my abstract has been accepted? 

Authors will be advised in March via email.

My abstract has been accepted but I cannot attend, what do I do?

The presentation can be delivered by another named author. This author must have been included on the original abstract submission. Please email nzcs@theconferencecompany.com to advise of any change of presenter.

I submitted an abstract but the data has changed or is not available, what do I do?

Please email nzcs@theconferencecompany.com to advise you will need to withdraw or update your abstract. 

When will the abstracts be published? 

Abstracts will be made available via the Meeting app and published after the Meeting in the Heart, Lung and Circulation Journal.

Where do I take my presentation at the Meeting? 

There will be a Speaker Preparation Room available for you to finalise and load your presentation. Please ensure you deliver your presentation to the technicians in the Speaker Preparation Room at least 2 hours prior to your session. The location and opening times for this room will be advised closer to the time of the Meeting.